Creating an accurate Project List gives you the confidence to say yes or no to new commitments. Once you know how much capacity you actually have, the decision of what to fill it with can be intentional and strategic, instead of reactive.
Often, my coaching clients’ takeaway from performing this exercise is that they are trying to do too much. Seeing the range of their existing commitments all in one place, they realize that they don’t need another productivity app or technique—they need to say no to things that don’t matter.